Most organizations engage Managed Print Services providers to implement print-related savings. They're rarely disappointed—MPS companies follow through with solutions that cut printing costs by as much as 30%. Where these savings originate and how Managed Print professionals bring them about can transform organizational workflows and decision-making processes. Here's how.
SAVE ON SUPPLIES
Toner and ink may not seem like a big deal, but the expense of them add up quickly. In reality, print ink is one of the most expensive liquids on the market, according to Consumer Reports.
The good news is that with an effective managed print service solution, you can reduce the amount of ink you waste and be sure to get the best possible price when restocking your supplies. Moreover, we can help you determine the best brand for your needs and budget.
STREAMLINE AND DOWNSIZE
Some devices are more expensive than others. Not just the purchase cost, the TCO, including supplies. Through a print audit, we can determine which of you print devices is the most expensive as well as which ones are the least efficient.
Streamlining your print devices can help you save a significant amount of money, even if that means getting rid of outdated printers and acquiring new ones. The latest models of MFPs and copiers are energy efficient, enabling you to complete all of your projects with a smaller carbon footprint.
Lower operating costs, fewer supplies, and less energy use will offset the money you spend up-front. A streamlined print fleet is often the epicenter of managed print and savings.
DIGITIZE AND SAVE
You can reduce your print costs just by digitizing your documents and storage. A print audit can also help highlight these areas of waste as well. Just eliminating the need for certain documents to be printed can help you save money in time, resources, consumables, and energy. Plus, combining document management with managed print will maximize your productivity and savings.
SAVINGS at Every Stage
Here's a look at the stages of adopting print management and where the savings come from in each stage.
- The assessment stage: Not sure how much you spend on printing? Most business professionals don't have the time to find out, but when Managed Print companies step in, hidden costs don't stand a chance. The average print spend reaches to 3% or more of annual revenues, but MPS cost-saving measures can get those numbers back where they should be.
- The workflow stage: Hard costs may be easier to calculate, but print-related workflows that hinder productivity also factor into the equation. Managed Print providers uncover hidden bottlenecks, restructuring printer fleets to mesh with company processes. You'll see more savings when your newly streamlined fleet isn't bogged down by redundant devices, equipment downtime, and workflows that are more work than flow.
- The management stage: Experienced Managed Print providers continuously take the pulse of company print environments. They remotely monitor your printers and copiers, responding before issues impact productivity. They also keep a close eye on print volumes, implementing solutions to keep waste at bay, and on-time supply deliveries mean no more missed deadlines due to empty toner cartridges.
Top 6 Ways Businesses See Budget Improvements
- Administrative costs – clean up processes, so multiple employees aren't scrambling to fix print issues.
- Print supplies – streamline ordering, order the right supplies, and never run out!
- Productivity – addressing process issues and print habits dramatically increases productivity.
- Print policies – the print audit elevates print activity that can be quickly fixed with better print policies.
- Ordering processes – the managed print team will order supplies for your print environment and take the task off your employees' plates.
- Efficiency – across the board, from employee time to print activity, you'll see more efficient processes. You won't have to worry about setbacks or downtime because ongoing monitoring keeps an eye on things and alerts you to concerns.
Conclusion
If you want to save money on printing, consider managed print. A managed print provider like HGi can evaluate your print-related inefficiencies, redundancies, and hidden costs to identify the source of the problem. Once identified, we can implement a more streamlined and cost-effective print environment that includes best practices like duplexing, limiting color printing, and optimizing workflows. We can also take over the day-to-day management of your equipment and supplies, freeing up your IT personnel for other tasks. Throughout the program's lifecycle, we continuously monitor, track, and report to meet your unique requirements. Want to eliminate pain points, see fast results, and save money? Get in touch today!