M-Files Enterprise Content Management
M-Files® is a powerful, dynamic enterprise content management (ECM) and document management solution that solves the problems of managing, finding, and tracking information in companies of all sizes. M-Files organizes everything based on what it is, so you never have to remember where it’s saved or which version is the right one.
Automate Workflow and Increase Productivity
Streamline business processes across organizations by eliminating skipped steps and bottlenecks. You can create required actions, pre and post conditions, and email notifications on any document.
Increase Compliance and Security
Easily comply with industry regulations such as HIPAA, SOX, and ISO 9001. Automated back-up and archiving of documents, history logs and documented audit trails, and user access controls all make compliance and security a snap.
Improve File Sharing and Collaboration
Collaborate on documents no matter where they are stored and edit them with colleagues simultaneously in real time. No more fear of overwriting changes or losing data, and no more fumbling with multiple outdated versions.
Streamline Your Invoice Processing with M-Files
For many companies the invoice processing scenario involves the common challenges of identifying who should review an invoice, who last reviewed it, and where it is (stuck) in the approval process. As a result, payments are delayed and suppliers are less than thrilled. There is a better, simpler and more reliable approach.
By having all invoices reside in a centralized location that utilizes intelligent workflow capabilities, companies can substantially streamline their invoice processing. M-Files features a workflow template for invoice processing, which is a standalone solution that utilizes approval workflows, notifications based on metadata and dynamic views to categorize invoices by workflow status.
Secure Your Valuable Business Data with M-Files
Storing your business assets in a centralized document repository is a smart idea that protects the corporate assets that support your business. HGi Technologies has partnered with M-Files to make it easy. With a customized hybrid cloud deployment, your business can leverage your existing in-office technology while taking advantage of M-Files’ award-winning document management and enterprise content management solution running in a private or public cloud.
Work Together the Easy Way
Throughout our years serving South Florida’s businesses, we have seen how our customers struggle to collaborate with colleagues on important documents. File sharing and collaboration can quickly become disorganized and chaotic, particularly when trying to co-author a document with several co-workers.
Inefficient file folders, emailing copies across organizations, and even hard copies of documents, can make it very difficult to determine which version is the most recent. According to the International Data Corporation (IDC), these disparate storage methods can create an average of 19 copies of any particular document. No wonder the typical professional spends up to 50% of their time looking for the right information!
Why Should Your Business Use M-Files?
- Easy-to-use, familiar Windows interface
- Fast implementation
- Eliminates document chaos
- Enables collaboration and automated workflow
- Safe and secure
- Location independent
- Integrate seamlessly with existing apps
- Customizable vault and metadata
- Fast search and time saving dynamic views
- Configurable, connectable system
M-Files Success Stories
Consulting Firm in Southeast Europe Integrates M-Files ECM with ERP System to Expedite Invoice Processing
The rapid growth of Telelink, along with the size and scale of the projects it manages, was creating document management and workflow challenges for the company. In particular, the logistics and accounting departments are located in two separate offices, and after equipment was received and checked into the warehouse by the logistics staff, it often took several days for accounting to receive all of the associated documentation such as invoices and protocol reports.
Third Coast Terminals has deployed M-Files in a hybrid cloud environment for disaster recovery.
Third Coast Terminals generates and manages an extensive amount of information related to its petrochemical storage, containerization and shipping services. Much of the company’s financial management and billing documentation was in paper format, resulting in significant time spent scanning and copying documents as well as physically transporting files across the plant. In addition, Third Coast Terminals' electronic documents were managed in network folders, which made it difficult for staff to quickly locate the correct versions of the documents they needed.
Being located in the Gulf Coast region, Third Coast Terminals also required an information management solution that could provide disaster recovery capabilities and ensure vital content assets were protected in the event of a hurricane or other potentially catastrophic situations that could place the company's important documents and other information at risk, such as a fire or a system or hardware failure.
Get A 1-Hour Assessment
See how M-Files can fit within your organization! Fill out the form below to schedule a 1-hour assessment with our experienced technology consultants.